About Maple

Formed:

Maple was formed on May 16th 2006 to promote Lynton & Lynmouth in Exmoor.

Constitution:

Marketing Association Promoting Lynton & Lynmouth in Exmoor.

Name:

The Name of the group shall be Marketing Association Promoting Lynton & Lynmouth in Exmoor (M.A.P.L.E.).

Objectives:

The objectives of the M.A.P.L.E. Group are:

1. To encourage business and the community to work together.

2. To increase public awareness and to heighten the profile of the twin villages of Lynton & Lynmouth and the surrounding area.

3. To promote tourism throughout the year.

Powers:

To perform any such lawful duties as necessary to attain the above objectives. It shall be a non profit making Organisation.

Membership:

This will consist of all persons interested in promoting the objectives of the M.A.P.L.E. Group. With a core committee of 14.

Officers:

MAPLE will have the following officers: Chairman, Secretary, Treasurer. Activities and events will be organised by the Committee.

Committee:

The committee will comprise of 14 persons of which the 3 officers shall be re-elected every year. The 14 persons shall be representative of the following organisations 3 from LACT, 3 from Town Council, 3 from Traders Association, 2 from Cliff Railway, 1 from LLAMA, 1 from Britain in Bloom and 1 from TIC.

The quorum necessary to transact business shall be at least 7 committee members present.

The committee can invite or co-opt new members as required.

A statement of income and expenditure will be prepared annually and presented at the AGM.

A bank account shall be opened and will be operated by the officers of the group and shall require 3 signatories with any 2 signatures to draw on the funds within the account. All expenditure to be authorised by the committee.

Ordinary Meetings:

These will be held at varying times as agreed by the committee.

Annual General:

Meeting:

An AGM will be held once every calendar year during the month of March
The committee will give at least 3 weeks notice stating the time, place and the business to be transacted. Such notice will be given in writing to individual committee members. The Chairman (on his/her absence, the secretary) shall conduct the AGM. The quorum necessary to transact business shall not be less than 7 members present.

Elections:

The positions of officers will be filled by voting at the AGM and nomination of candidates may be given verbally at the AGM.

Each member of the committee present shall have one vote. Issues arising at the general meetings shall be decided by a simple majority of the votes cast. The Chairman’s’ declaration as to the result of voting and his / her decision of procedure shall be final In the event of a tie in votes the Chairman shall have the casting vote.

Alteration of Constitution:

Alteration of the constitution can only be agreed at an AGM, or an Extraordinary General Meeting, which may be convened at the written request of a minimum of three members. Notice for an EGM will be the same as for an AGM.

Dissolution:

On dissolution of the group any assets remaining after all debts and liabilities have been discharges shall not be distributed among the members but shall be handed to a voluntary organisation with similar objectives, to be administered in a manner which is exclusively charitable at law after a period of no less than 6 months.

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